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Why All Remote Businesses Should Use MFA

Are you looking to improve your cyber security? Here are a few reasons why every business should use multi-factor authentication.

With each passing day, hackers and cybercriminals improve their tactics and strategies. Therefore single-factor authentication (SFA) is no longer the safest method of securing your data and accounts. The most used SFA is a simple username and password form, which can easily be cracked.

Another method commonly being used in Australia and throughout the world is multi-factor authentication (MFA) to add another layer of security. We’ve improved our clients’ cyber security tenfold by simply adding another layer of authentication.

This article will dive into how MFA may be appropriate for your business and why you should consider using it.

Related reading: Cyber Security Sydney

Multi-Factor Authentication Advantages

The major advantage of multi-factor authentication is that it increases the overall security of your business by ensuring your staff prove their identity with more than just a username and a password. As this report suggests, in 2020 businesses in Australia experienced a whopping 40% more phishing attacks than the previous year and have been receiving fraudulent messages 15 times more during the pandemic.

Implementing the usage of multi-factor authentication elements such as a fingerprint or a physically made hardware key increases your business’s likeliness of overcoming attacks from cyber criminals. Think of an SFA like a car with a seatbelt but without airbags to paint a picture for you. MFAs are cars with seat belts, airbags, and a 5-star ancap safety rating. Easy switch and worth the investment, right?

MFAs are particularly important given that cybercriminals can easily use tools to gain your team’s login credentials and access vulnerable data and resources. Simply by adding one more layer of authentication, hackers cracking tools and password sniffers can be rendered useless.

How do MFAs Work?

As you’ve probably got the gist of it, multi-factor authentication operates by requesting extra information for authorisation, like one-time passwords. They are abbreviated as OTP and are the most prevalent MFA elements that users will be used to. OTPs are four to eight-digit credentials that you may get by email, SMS, or even a specific mobile application.

When using OTPs, a new code is produced regularly or whenever a user requests a verification. The pattern of the code is constructed using a seed variable provided to the user when they make registration initially, as well as another element such as an adjunct counter or a time limit.

The majority of the MFA algorithms rely on 1 out of 3 forms of extra data that you need to fill out, such as what you know, what you own, and other personal things. This is sometimes known as personal authentication.

Finally, biometrics such as fingerprints or facial recognition can be used for extra-strong security. These are, evidently, very hard to counterfeit. Before we bore you with the technical nitty-gritty of MFAs, let’s move on to the more pressing question our clients often ask us.

When Should Our Business Use MFAs?

The answer to this will change depending on the exact needs of your business. Still, the baseline response to this question generally stays the same—MFAs should be used when digital resources are accessed from outside the physical walls of the office.

Think Emails, VPNs and accessing cloud storage from home. As for how often an employee should fill an MFA depends significantly on the sensitivity of the data you need to protect and will change on a case-by-case basis. We recommend some of our clients have their employees use an MFA once per day and every time a device is restarted.

Why do Remote Accessible Businesses Need MFAs?

The most common reason why businesses refuse to adopt an MFA is that they feel it is a little cumbersome and complex. However, suppose remote and in-house companies do not use a multi-factor authentication method. In that case, they increase the risks of data leaks and security breaches.

One Ponemon Institute study declared that, on average, the price businesses pay due to data breaches is $6 million. While not suffering as severe attacks, smaller firms do incur comparable monetary losses. It is also critical to acknowledge that multi-factor authentication is quickly going to be a big requirement to avoid costly repairing expenditures that could have been avoided.

Cyber security intervention programs do not compensate for those expenses. Furthermore, fixing your cyber security vulnerability does not compensate for the original deficit, for instance, if the sensitive data is breached or your technology has gone down for a lengthy period.

Another key reason is that remote workers are inherently more vulnerable to cyber-attacks because they might not actively work inside the organisation’s network anymore. Personnel might also utilise their gadgets to perform their tasks; thus, the company cannot have complete authority over their equipment. VPNs are progressively being used by businesses to get remote access to the internet. They’re usually safe; however, the VPN’s end-to-end encryption can be rendered useless if an attacker already knows the credentials.

The Bottom Line

With cybercriminals getting more advanced year in and year out, SFAs don’t cut it anymore. When dealing with valuable data and multiple remote teams, it’s imperative to add that extra layer of security to your business—MFAs do just that. If you are looking to make your business less vulnerable to cybercrime, Essential IT will be happy to provide a free IT assessment and implement MFAs into your business’s processes.

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